Recruiting Administrative Assistant
52 Discovery Irvine, CA 92618 US
Job Description
Job Summary:
The Recruiting Administrative Assistant is responsible for supporting the day-to-day activities of the Recruiting Team by providing top level administrative support on-site at our Irvine, CA. office.
Duties & Responsibilities:
· Assist recruiters with editing and posting employment requisitions and scheduling phone screen and onsite interviews.
· Arrange and coordinate candidate interview activities including, scheduling meetings, agenda development, candidate travel and arrival arrangements, expense reimbursement and distribution of necessary information and materials to candidates, management and HR members in preparation for interviews.
· Direct interaction with hiring managers and interview teams to arrange availability for interview scheduling·
· Assist with Recruiting Reports.
· Contact and communicate to candidates regarding interview scheduling and any changes
· Provide miscellaneous administrative support to Recruiting staff.
· Performs other duties or special projects as assigned.
Minimum & Preferred Qualifications and Experience:
Minimum Qualifications:
· Two years of experience in handling administrative, analytical, customer service and/or similar tasks.
· Excellent organizational skills and the ability to multi-task in a fast-paced environment.
· Proven ability to constantly re-prioritize workload, based upon changing demands.
· Excellent communication and interpersonal skills.
· Professional presence.
· Must demonstrate strong sense of urgency and proactive approach.
· Team player with the ability to work in a complex organization.
· Demonstrated ability to handle fast-paced, high-pressure environment.
· Strong PC skills: Word, Excel, PowerPoint, Outlook.
Preferred Qualifications:
· Prior experience with human resources, recruiting or similar areas
Education:
High School Diploma
Meet Your Recruiter
Emily Munoz
Senior Recruiter
Emily joined Marquee in 2021 and quickly rose to the role of Senior Recruiter and Account Manager. She specializes in placing qualified candidates across a range of industries, including healthcare, medical devices, engineering, and aerospace. With a degree in Hospitality Management from California State Polytechnic University, Pomona, Emily brings over a decade of experience managing coffee shops, which honed her customer service and people skills. She now uses that background to connect candidates with the right opportunities and ensure the best fit for her clients.
When she’s not working, Emily enjoys cooking, baking, and spending quality time with her two sons.