Property Administrator

Anaheim, CA 92806

Employment Type: Contract to Hire Industry: Administrative Support Job Number: 18434 Pay Rate: 26.44 -28.85

Job Description

We are seeking a detail-oriented and proactive individual to join our team as a Property Administrator that will work directly with the Property Manager to manage a Commercial Real Estate Portfolio.

Job Overview
  • Offering full administrative support, encompassing phone assistance, typing, report preparation, filing, and distribution of correspondence.
  • Assisting in lease administration activities, including lease setup, amendments, report generation, and related tasks.
  • Facilitating bid proposals, service contracts, and processing approved invoices.
  • Maintaining organized lease and property files, along with tracking HVAC contracts and insurance certificates.
  • Cultivating positive relationships with tenants and property owners to foster a collaborative environment.
  • Assisting with the preparation of monthly and quarterly management reports and annual budget planning.
  • Transcribing various documents such as contracts, leases, proposals, and correspondence.
  • Composing and drafting correspondence as needed.
  • Creating and managing financial spreadsheets accurately.
  • Establishing and maintaining both physical and electronic files for tenants, prospects, and correspondence.
  • Managing daily correspondence distribution and scheduling appointments efficiently.
  • Monitoring and replenishing office supply inventory as necessary.
  • Welcoming tenants, prospective tenants, vendors, and guests in a professional manner.
  • Conducting space tours for prospective tenants (if possessing a real estate license).
  • Handling incoming calls, taking messages, and providing necessary information.
  • Coordinating meeting arrangements, notifying participants, and managing any changes in schedules.
  • Managing outgoing calls and directing callers to appropriate individuals.
  • Organizing and maintaining property signage, tenant move-in packages, and tenant contact records.
  • Invoicing tenant rebills accurately, including meter readings and HVAC charges.
  • Maintaining updated tenant and vendor contact lists and insurance information.
  • Undertaking additional duties as assigned by the Project Manager.

  • High school diploma or GED equivalent (college courses preferred)
  • At least 2-3 years of clerical, administrative duties (real estate experience is a plus)
  • Must have intermediate to advanced Word, Excel & Outlook proficiencies
  • Argus, accounting software such as MRI or Skyline proficiency preferred
  • Ability to maintain confidentiality
  • Strong desire to succeed in an entrepreneurial environment
  • Must be able to handle multiple projects, changing priorities and a continually heavy work load
  • Exceptional oral and written communication skills
  • Strong customer service orientation

Meet Your Recruiter

Alexis Cabero
Branch Manager

As Branch Manager, Alexis Cabero focuses on identifying talent for a variety of industries including medical devices, administrative support, customer service, engineering, and human resources. Graduating from The University of California, Irvine with a B.A. in Arts and Digital Media, Alexis’ recruiting career began in 2014 while staffing for assisted living facilities, where she matched passionate healthcare professionals to provide personal non-medical care for home care clients. Alexis is passionate about helping others recognize their potential, and does so by using a thorough discovery process with her candidates to better understand what areas they excel in and providing opportunities exclusive to Marquee Staffing.

While out of office, Alexis enjoys spending her free time with family and her six dogs.

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