Part-time Administrative Assistant
Job Description
Location: Carlsbad, Ca (100% onsite)
Schedule: Monday thru Friday, 5 hours per day. Must be flexible to work additional hours as needed, including occasional evening or weekends depending on work needs.
Position Overview
The Administrative Assistant provides essential administrative and operational support within a busy office environment. This position will be supporting 5 Recruiters with answering multi-line phones, assisting with onboarding processes, and assisting with day-to-day candidate and office management tasks.
The position requires strong administrative and data entry skills, along with proficiency in Microsoft Excel and Word, to ensure accuracy and reliability in handling sensitive information and supporting the overall workflow of the team. The individual in this position is expected to represent the company in a professional and polished manner at all times while working 100% onsite. Responsibilities
- Provide onboarding support for new hires.
- Process and track background checks and drug screens.
- Answer phones and manage daily walk-in candidates.
- Source candidates from company website and other platforms as directed.
- Monitor and maintain daily timekeeping (“clocks”) data to ensure accuracy.
- Compile and prepare reports for internal use, ensuring accuracy and timeliness.
- Assist with weekend phone monitoring as scheduled.
- Support orientations once trained (not initial responsibility).
- Provide general administrative support to internal staff as needed.
- Proven administrative and data entry experience, preferably in staffing, HR, or a fast-paced office environment.
- Proficiency in Microsoft Excel and Word (testing required).
- Strong attention to detail and accuracy; ability to handle sensitive data with confidentiality.
- Excellent organizational and multitasking skills.
- Strong communication skills, both verbal and written.
- Ability to work independently and as part of a team in a high-volume environment.
- Fast learner with the ability to adapt to changing priorities.
Meet Your Recruiter
Hillary Kingsley
Senior Account Manager
Hillary began working with Marquee Staffing in 2011 as a Receptionist. She quickly learned the industry, and developed a passion for recruiting with a focus on the fields of Production, Human Resources, Accounting, Engineering, and Customer Service. Her natural ability to develop relationships made her invaluable among her candidates as well as her clients. Currently operating as our Sr Account Manager, Hillary thrives on providing exceptional customer service while delivering on her client’s needs. Her ability to produce a high caliber of talent combined with her vivacious personality have added immeasurable value to our organization.
Outside of work, Hillary makes sure to make every moment count, and never takes anything for granted. She enjoys going on scenic drives with her family and watching her boys grow up.