Operation Assistant
1210 Activity Drive Vista, CA 92081 US
Job Description
Overview
We are seeking a detail-oriented and proactive Operation Associate to join our dynamic team. The ideal candidate will play a crucial role in ensuring smooth operations within the organization by providing administrative support and coordinating various projects. This position requires strong organizational skills, attention to detail, and the ability to manage multiple tasks efficiently.
You will be responsible for data entry, document management, scheduling, communication, and reporting. Often working closely with other departments to ensure efficient workflow and achieve organizational goals.
Pay: $23/hr, after 90 days $25/hr + Benefits
Duties
- · Data management: Entering and updating data into spreadsheets and databases, maintaining accurate records, generating reports based on data analysis.
- · Document control: Filing, retrieving, and organizing important documents, ensuring proper document storage and accessibility.
- · Scheduling and coordination: Arranging meetings, managing calendars, coordinating travel arrangements for staff members.
- · Communication support: Answering phone calls, responding to emails, drafting correspondence, and disseminating information internally.
- · Project assistance: Supporting project managers with tasks like tracking progress, compiling reports, and managing project timelines.
- · Administrative tasks: Maintaining office supplies, processing invoices, handling basic IT issues, and managing office equipment.
- · Compliance support: Assisting with maintaining compliance documentation and records.
- · International Orders Data entry.
- · New product set-up, ASN’s, EDI customers, IDM maintenance (Data entry)
- · Vendor account maintenance.
- • Customer service support: Responding to customer inquiries and resolving basic issues
- • Inventory management: Tracking stock levels and coordinating inventory orders
- • Event planning assistance: Coordinating logistics for company events
- • Compliance reporting: Preparing reports related to regulatory compliance
Required skills:
- • Strong organizational skills: Ability to prioritize tasks, manage multiple projects simultaneously, and meet deadlines effectively.
- • Attention to detail: High level of accuracy when handling data and documents.
- • Proficiency in Microsoft Office Suite: Excellent skills in programs like Excel, Word, PowerPoint, and Outlook.
- • Communication skills: Clear and concise written and verbal communication to interact with various stakeholders.
- • Basic analytical skills: Ability to interpret data and generate reports.
- • Adaptability: Flexibility to handle changing priorities and work in a fast-paced environment.
- · Bilingual English and Spanish is necessary.
Meet Your Recruiter
Hillary Kingsley
Senior Account Manager
Hillary began working with Marquee Staffing in 2011 as a Receptionist. She quickly learned the industry, and developed a passion for recruiting with a focus on the fields of Production, Human Resources, Accounting, Engineering, and Customer Service. Her natural ability to develop relationships made her invaluable among her candidates as well as her clients. Currently operating as our Sr Account Manager, Hillary thrives on providing exceptional customer service while delivering on her client’s needs. Her ability to produce a high caliber of talent combined with her vivacious personality have added immeasurable value to our organization.
Outside of work, Hillary makes sure to make every moment count, and never takes anything for granted. She enjoys going on scenic drives with her family and watching her boys grow up.