Office Manager

Irvine, CA 92614

Employment Type: Contract to Hire Industry: Accounting Job Number: 18397 Pay Rate: $27 - $29/hour based on experience

Job Description

Construction company in Irvine is seeking an Office Manager to join their team. The office manager will be responsible for accounting and payroll functions as well as provide administrative support to the CEO, Superintendent,  and team out in the field.

Duties and Responsibilities:
  • Managing accounts payable & accounts receivable
  • Reconciling bank accounts & financial accounts
  • Issuing invoices to & collecting payments from customers
  • Issue payments to vendors & sub-contractors
  • Preparing & submitting bi-weekly payroll
  • Processing employees' timesheets & managing payroll
  • Maintain all accounting & bookkeeping procedures
  • Prepare & execute Docusign contracts
  • Help with some HR duties such as onboarding
  • Enter potential leads & approved jobs in Buildertrend software
  • Assist CEO/Superintendant/Employees with day-to-day requests & inquires
Qualifications:
  • High school or equivalent required
  • Strong standard software skills including, Microsoft Office, QuickBooks (required), Buildertrend, SurePayroll, Docusign
  • At least 2 Years of experience in construction accounting or a similar field
  • Outstanding leadership and communication skills
  • Excellent phone and customer service skills as you will be interfacing directly with customers
  • Experience in the construction field is highly valued
Schedule:
 Monday to Friday 7:30AM - 4PM [Can be flexible]
Location:
Irvine, Ca [100% onsite]  

Meet Your Recruiter

Alexis Cabero
Branch Manager

As Branch Manager, Alexis Cabero focuses on identifying talent for a variety of industries including medical devices, administrative support, customer service, engineering, and human resources. Graduating from The University of California, Irvine with a B.A. in Arts and Digital Media, Alexis’ recruiting career began in 2014 while staffing for assisted living facilities, where she matched passionate healthcare professionals to provide personal non-medical care for home care clients. Alexis is passionate about helping others recognize their potential, and does so by using a thorough discovery process with her candidates to better understand what areas they excel in and providing opportunities exclusive to Marquee Staffing.

While out of office, Alexis enjoys spending her free time with family and her six dogs.

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