Legal Secretary
Job Description
Location: Los Angeles, CA
Practice Area: Litigation
Position Type: Full-Time, Direct Hire
About the Firm
Marquee Legal is conducting a search on behalf of a prestigious law firm in San Diego, recognized for its excellence in litigation. This firm values professionalism, attention to detail, and a collaborative culture that supports its employees in achieving success.
The firm is seeking an experienced Legal Secretary to join their litigation team. This role offers an opportunity to work with accomplished attorneys on high-profile cases in a fast-paced and professional environment.
Position Overview
The Legal Secretary will provide critical administrative support to litigation attorneys and paralegals, ensuring smooth case management and organizational efficiency. The ideal candidate will have significant experience in litigation, possess strong technical skills, and demonstrate a proactive and detail-oriented work ethic.
Key Responsibilities
- Prepare, proofread, and format a variety of legal documents, including pleadings, discovery, motions, and correspondence.
- Manage attorney calendars, schedule court deadlines, and coordinate appointments, meetings, and depositions.
- File documents electronically with state and federal courts via e-filing systems, ensuring compliance with court rules and procedures.
- Organize and maintain case files, both physical and electronic, ensuring accessibility and accuracy.
- Assist with trial preparation, including organizing exhibits, coordinating witnesses, and managing trial binders.
- Communicate professionally with clients, opposing counsel, and court personnel on behalf of attorneys.
- Process and track client billing, prepare expense reports, and manage invoices.
- Provide general administrative support, such as arranging travel, preparing timesheets, and handling correspondence.
Qualifications
- Experience: Minimum of 5 years as a Legal Secretary in a litigation practice group, preferably in a law firm setting.
- Skills:
- Proficiency in e-filing systems for state and federal courts.
- Strong knowledge of litigation procedures, court rules, and deadlines.
- Excellent organizational and time management skills with the ability to multitask effectively in a fast-paced environment.
- High proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and legal practice management software.
- Exceptional written and verbal communication skills.
- Preferred: Familiarity with document management systems and legal billing software.
What the Firm Offers
- Competitive compensation, commensurate with experience.
- Comprehensive benefits package, including health, dental, vision, and 401(k).
- A supportive and inclusive work environment with opportunities for professional growth.
- Access to cutting-edge technology and resources to perform at a high level.
Why Join This Team?
This position is an exceptional opportunity for a seasoned legal secretary to join a premier Los Angeles litigation team. The firm’s dedication to excellence, client service, and employee development creates an ideal setting for professional advancement and personal fulfillment.
Meet Your Recruiter
Alexis Cabero
Branch Manager
As Branch Manager, Alexis Cabero oversees recruiting efforts across all divisions while spearheading the Legal and Healthcare divisions. She leads a team of recruiters and drives talent strategies that support a wide range of business needs. Alexis specializes in identifying top-tier professionals in accounting & finance, legal support, medical devices, administrative operations, customer service, engineering, and human resources.
A graduate of the University of California, Irvine with a B.A. in Arts and Digital Media, Alexis began her recruiting career in 2014 staffing assisted living facilities—matching compassionate healthcare professionals with clients who needed dedicated, non-medical personal care. Her experience has since expanded into high-volume recruiting, professional staffing, and niche talent acquisition, placing candidates in roles such as Staff Accountants, AP/AR Specialists, Payroll professionals, Legal Assistants, Paralegals, and other essential positions.
Alexis is passionate about helping individuals recognize and reach their full potential. She takes a consultative, personalized approach with every candidate, using a thorough discovery process to understand their strengths and align them with meaningful opportunities exclusive to Marquee Staffing.