Paralegal
1000 Newport Center Drive Newport Beach, CA 92660 US
Job Description
The paralegal will support litigation attorneys from intake through trial, including calendaring, deposition coordination, trial preparation, client communication, and case file management. This role requires a strong understanding of California civil litigation procedures, excellent organization, and the ability to manage deadlines without micromanagement.
Key Responsibilities
- Maintain and update all litigation deadlines, hearings, depositions, mediations, expert disclosures, and trial dates.
- Immediately calendar new dates upon receipt and send written confirmation to the assigning attorney.
- Perform regular audits to ensure accuracy and prevent conflicts.
- Maintain highly organized digital and physical case files following established firm structure and naming conventions.
- Ensure all pleadings, correspondence, exhibits, discovery, deposition transcripts, and trial materials are consistently filed and accessible.
- Schedule depositions with counsel, witnesses, vendors, and interpreters.
- Prepare and serve deposition notices/subpoenas.
- Confirm logistics and ensure preparation sessions are calendared.
- Communicate professionally with clients regarding appointments, case updates, preparation for depositions, mediations, and trial.
- Maintain timely response standards.
- Assist attorneys in preparing trial binders, exhibit lists, witness lists, jury instructions, and subpoenas.
- Coordinate logistics, vendor communication, and delivery of trial materials.
- Communicate with process servers, record retrieval companies, court reporters, and court clerks.
- Ensure filings and service are completed correctly and documented.
- Prepare and submit e-filings through Court systems.
- Prepare proofs of service, maintain logs, and file conformed copies.
Requirements
- Minimum 3 years of California civil litigation experience (Personal injury experience strongly preferred).
- Strong understanding of civil procedure, deadlines, and trial preparation workflows.
- Bilingual in Spanish
- Proficiency with calendaring, case management systems, and e-filing platforms.
- Exceptional organizational skills and attention to detail.
- Ability to work independently and anticipate next steps.
- Professional communication skills with clients, counsel, and court personnel.
- Strong writing, formatting, and document-preparation ability.
Preferred Qualifications
- Experience with trial preparation and trial support.
- Experience preparing deposition notices, subpoenas, and exhibit packets.
- CasePeer familiarity (not required, but a plus).
- Ability to manage multiple cases and deadlines in a fast-paced trial environment.
Meet Your Recruiter
Alexis Cabero
Branch Manager
As Branch Manager, Alexis Cabero oversees recruiting efforts across all divisions while spearheading the Legal and Healthcare divisions. She leads a team of recruiters and drives talent strategies that support a wide range of business needs. Alexis specializes in identifying top-tier professionals in accounting & finance, legal support, medical devices, administrative operations, customer service, engineering, and human resources.
A graduate of the University of California, Irvine with a B.A. in Arts and Digital Media, Alexis began her recruiting career in 2014 staffing assisted living facilities—matching compassionate healthcare professionals with clients who needed dedicated, non-medical personal care. Her experience has since expanded into high-volume recruiting, professional staffing, and niche talent acquisition, placing candidates in roles such as Staff Accountants, AP/AR Specialists, Payroll professionals, Legal Assistants, Paralegals, and other essential positions.
Alexis is passionate about helping individuals recognize and reach their full potential. She takes a consultative, personalized approach with every candidate, using a thorough discovery process to understand their strengths and align them with meaningful opportunities exclusive to Marquee Staffing.