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Job Description
Human Resources Coordinator
Schedule: 4/10 Workweek (Monday – Thursday)
Location: Oceanside
Department: Human Resources
Reports To: HR Manager
Position Summary:
We are seeking a detail-oriented and proactive Human Resources Coordinator to support our growing HR team. This role plays a vital part in implementing HR best practices, ensuring regulatory compliance, and enhancing the employee experience. The ideal candidate will have a strong understanding of HR functions, excellent organizational skills, and a passion for employee engagement.
Key Responsibilities:
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Adhere to the Company’s Quality Management System to ensure compliance with applicable regulatory requirements.
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Assist employees and supervisors with interpreting HR policies and procedures.
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Support the recruitment and hiring process: order background and drug checks, coordinate with staffing agencies, and draft offer letters.
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Maintain and update the applicant tracking system.
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Assist with planning and delivering new employee orientations.
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Maintain confidential personnel, benefit, and I-9 files, as well as records of personnel changes.
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Ensure accurate documentation and compliance for new hires.
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Conduct exit interviews and support the offboarding process.
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Perform HRIS data entry and initiate payroll changes for new hires and employee status updates.
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Generate and process periodic HR reports.
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Participate in investigations related to employee complaints or concerns.
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Update internal communications, including bulletin boards and digital slides, to promote employee morale and motivation.
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Respond to employment verification and reference check requests.
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Coordinate training sessions, workshops, and employee development programs.
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Maintain accurate training records and assist employees with training registration.
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Ensure company bulletin boards are updated with the latest Henry Schein compliance posters, and state and federal labor law posters.
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Assist in auditing employee records and HR processes to ensure legal compliance.
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Plays a pivotal role in employee safety by conducting safety tours, maintaining safety plus website, ensures completion of safety training and maintains employee evacuation rosters.
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Participates as an active member of the Core Safety Group which includes agenda preparation and maintaining minutes.
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Distributes mail and employee paychecks.
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Collaborate with HR Manager to coordinate company sponsored employee events including birthday celebrations, company picnic and holiday party.
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General support and administrative assistance for General Manager.
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Perform special assignments as directed by supervision commensurate with experience.
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Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.
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Perform other duties as assigned.
QUALIFICATIONS
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The requirements listed below are representative of the knowledge, skill, and/or ability required for this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
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Excellent interpersonal, oral, and written communication skills are required
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Strong organizational skills
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Ability to work well independently and within a team environment
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Ability to multi-task and handle multiple priorities
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An analytical mind capable of learning quickly, adapting to change, and problem solving
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Proficiency in MS Word, Excel, and Outlook
EDUCATION AND/OR EXPERIENCE
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High School Diploma or equivalent/some college preferred.
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1+ years of experience in office/clerical support.
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HR experience preferred
Schedule:
Enjoy a 4-day workweek (Monday through Thursday, 10 hours/day), providing better work-life balance and a long weekend every week.
Pay$24-$25/hr
Meet Your Recruiter
Jennifer Lyons
Senior Recruiter & Payroll Specialist
Jenni comes to Marquee Staffing with an extensive background in accounting and business administration. Her primary focus as a talent coordinator is to ensure the inner workings of the office run smoothly and efficiently. Jenni takes pride in providing top-notch assistance to our clientele and is adept at multitasking. For instance, when it comes to the demands of processing payroll and accounts receivable as well as miscellaneous duties pertaining human resources, she handles it all with finesse.
In Jenni’s spare time, she enjoys cheering on her son at his football games. You can also find Jenni headed to a cross fit or a boot camp class, shopping or spending time with family and friends.
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About Oceanside, CA
Start your career adventure in beautiful Oceanside, California! This vibrant coastal city, located in San Diego County, offers an unparalleled lifestyle and an array of job opportunities waiting just for you. Imagine working near the iconic Oceanside Pier, enjoying the renowned Mexican cuisine of the area, exploring the Oceanside Museum of Art, or catching a show at the Star Theatre Company. With a variety of industries thriving here, from tech to tourism, Oceanside is a place where professional growth meets laid-back beach vibes. Dive into our job listings today and discover why Oceanside could be the perfect backdrop for your career success.