HR Assistant
15225 Alton Parkway , Suite 100 Irvine, CA 92618 US
Job Description
Role Summary: We are seeking an HR Assistant to manage and organize personnel files, update our HRIS system, develop standardized training content, and enhance onboarding processes using tools like Chat GPT and Canva. The ideal candidate will have strong organizational skills, proficiency in data management, and a creative approach to training development and administrative tasks.
Essential Functions:
- Data Organization: Identify, review, and organize active and terminated personnel files, as well as miscellaneous employee/onboarding files. This includes scanning paper files and organizing them within the proper folders.
- HRIS System Management: Perform data entry tasks within our HRIS system, Paylocity, ensuring historical data is up-to-date and accurate. Update personal information directories.
- Training Material Development: Assist in the analysis and transcription of current training practices. Develop standardized onboarding training materials for Sales, Sourcing, and Operations teams, utilizing tools like Chat GPT for transcribing meeting transcripts and creating SOPs.
- Onboarding Development: Design and create forms for new programs/policies. Document new onboarding workflows and create supplemental SOPs. Use Canva to create helpful visuals for new employees. Handle other administrative tasks as necessary.
- High attention to detail
- Resourceful and creative in resolving challenges
- Highly organized and able to manage multiple tasks
- Positive can-do attitude
- Adaptable to change
- Works well under pressure
- Reliable and punctual
- Professional phone etiquette and demeanor
- Good communication skills; balanced
- Intermediate level in Microsoft Office software, Outlook, Excel, Word, PowerPoint, Chat GPT, and Canva
- High School Diploma or GED Equivalent
- 1 Year of Administrative HR Experience required
- Experience developing SOPs preferred
- Must be able to remain in a stationary position for long periods during the shift
- Finger, wrist, and hand dexterity with repetitive motion
- Ideal candidates will have a knack for meticulous organization, proficiency in data management software, and a creative approach to training and onboarding development. Experience with HRIS systems, particularly Paylocity, and familiarity with tools like Chat GPT and Canva are highly desirable.
Meet Your Recruiter
Alexis Cabero
Branch Manager
As Branch Manager, Alexis Cabero focuses on identifying talent for a variety of industries including medical devices, administrative support, customer service, engineering, and human resources. Graduating from The University of California, Irvine with a B.A. in Arts and Digital Media, Alexis’ recruiting career began in 2014 while staffing for assisted living facilities, where she matched passionate healthcare professionals to provide personal non-medical care for home care clients. Alexis is passionate about helping others recognize their potential, and does so by using a thorough discovery process with her candidates to better understand what areas they excel in and providing opportunities exclusive to Marquee Staffing.
While out of office, Alexis enjoys spending her free time with family and her six dogs.