Executive Events Planner

Irvine, CA 92612

Employment Type: Direct Hire Industry: Other Area(s) Job Number: 18244

Job Description

Location: Irvine, CA
Department: Incentive Trips & Travel

We have an excellent opportunity for a full time Executive Events Planner on our Executive Events team within the Incentive Trips & Travel department in Irvine, CA*.   This position is responsible for the research, planning, and execution of Personal, Corporate, and Philanthropic travel for the Owner and Family in partnership with the Executive Events Team.

*This position is full-time, in-office only

General Responsibilities
  • Provide concierge white glove level service in planning and on-site/off-site execution
  • Research and coordinate travel arrangements ensuring that reservations for air travel, car rentals, and overnight accommodations are accurate and that itineraries and instructions are communicated in a timely manner.
  • Analyze services provided by various vendors and provide recommendation as appropriate.
  • With guidance from the Executive Events Manager, problem solve and make decisions utilizing policies, procedures, and business plans
  • Collaborate and partner with the Executive Events Team as well as cross-functional teams in striving for successful high-quality events.
  • Collaborate with team members in providing the highest-level of service and support.
  • Providing on-site event support (weekday & weekend) is required
  • Research destinations, locations, and points of interest including resorts, hotels, campsites, and other accommodations as well as activities and transportation
  • Develop and create trip presentations from research, collaborating with Executive Events Manager throughout.
  • On-site or off-site support and concierge level service extended to family members/VIPs
  • Create itinerary, travel documents, and operations plans
  • Handle & manage multiple expense reports
  • Administrative tracking including logistics, flight & travel logs, digital itineraries, budgeting, forecasting, and reconciliation.

Work Schedule + Benefits
  • Full-time position, Exempt
  • Pay Range is $82,000-$99,500
    The above represents the expected pay range for this job requisition. Ultimately, in determining your pay, we will consider your experience and other job-related factors.
Office Hours in Irvine, CA: Monday-Friday, 8:00 am-5:00 pm 
  • Nights, Weekends, and Holiday availability required
  • Travel: 30% travel, including overnight hotel stays, both domestic and international travel
  • On-call availability for travel changes and modifications 
  • Excellent Benefits, to include Medical, Dental, Vision, Life Insurance, FSA’s, 401(k)/Profit Sharing Plan, Adoption Assistance, Education Reimbursement, Supplemental Health Plans and Pet Insurance

  • Bachelor’s degree in Hospitality, Communications, or Business Administration preferred, or
  • 3-5 years experience as an Event Planner, Executive Personal Assistant, or Concierge Travel Planner required
  • Polished verbal and written communication, problem solving, and detail oriented thinking/skills.
  • Positive attitude, excellent follow-through, and strong communication skills.
  • Exceptional customer service traits in handling VIP/Executive Family members requiring high touch reservation assistance.
  • Software proficiency in: Microsoft Office Suite and O365, Concur, Asana, Saber preferred


Meet Your Recruiter

Elizabeth Heber

As a Recruiter for Marquee Staffing, Elizabeth works on placing Accounting & Finance, IT, Engineering, Administrative & Clerical, Manufacturing & Production, and Healthcare roles. Prior to joining our team, Elizabeth graduated from California State University with a degree in Psychology, and was in sales and the insurance industry for over 8 years. Elizabeth assisted companies with benefits packages to offer their employees' health and life insurance, and was also a Medicare Specialist. Elizabeth later moved into a commercial specialist role assisting businesses with their general liability, commercial auto and workman’s compensation policies. Her passion for improving people’s lives led her to Marquee Staffing where she gets to change lives every day!


Outside of work, Elizabeth enjoys spending time with her golden doodle Roofles by going to the dog park, running on the beach, and getting puppaccinos! She is also a Muay Thai & MMA amateur.

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