Document Control Specialist
400 Spectrum Center Drive Suite 100 , # 210 Irvine, CA 92618 US
Job Description
Our commercial banking client in Irvine is seeking candidates to join their team near the Irvine Spectrum! If you are interested, please call 949-222-6430 and ask for Kyle.
This is a 5-month full-time contract with possibility of extension and a conversion to permanent.
$25/hr
Monday - Friday
8am - 5pm
Candidates must have banking experience and must be proficient with software and computers.
The Document Control Specialist is responsible for maintaining organized and updated documents while ensuring their accuracy, quality, and integrity. Duties include using document management software to upload or scan paper documents, retrieving documents for authorized personnel and ensuring document storage to comply with laws and regulations. Establish and maintain record retention timelines. This specialist help the Company adhere to record retention policies, safeguard information, and retrieve data more effectively.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
- Print and distribute documents as needed.
- Scans and uploads documents according to company procedure.
- Collects and register all documents in the company’s system.
- Review and update documents for maintenance and quality control.
- Interacts with other members and parts of the organization.
- Keeps other personnel updated on new document versions and how to obtain access.
- Handles records across various units.
- Maintains confidentiality regarding sensitive documents.
- Helps Prepare Docs for internal and External audits.
- Reviews and provides Quality control for previously scanned docs and request rescans as necessary.
Requirements
REQUIRED SKILLS AND ABILITIES:
- Must have excellent computer skills and be proficient in Microsoft Office, Adobe, CSI and CenterDoc
- Excellent written and verbal communication skills, attention to detail and follow-through.
- Strong knowledge and experience in banking operations primarily with lending documentation.
- Strong training abilities and people skills.
- Dedication to teamwork and long-term commitment to success.
Education/Licenses/Work Experience
- High school diploma or GED equivalent required.
- Three to five years’ experience in banking/lending area preferred.
Work Environment
- Standard office environment with a moderate noise level.
Physical Demands
The work environment characteristics and physical requirements described here are representative of those which an employee in this position encounters while performing the essential functions of this position. Reasonable accommodation may be made to enable individuals with disabilities to perform essential functions.
- Prolonged periods sitting at a desk and working on a computer.
- Remain in a stationary position for sustained periods of time.
- Occasionally move about inside the office to access filing cabinets and/or other office machinery.
- Occasionally required to raise objects up to 25 pounds from a lower to a higher position, move objects horizontally from position to position with, and/or bend body downward and forward, and/or extend hands and/or arms in any direction to access files and/or other office machinery.
- Consistent use of a computer and/or other office machinery is required, such as a keyboard, calculator, copy machine, scan machine, and/or computer printer.
- Making substantial and repetitive movements (motions) of the wrists, hands, and/or fingers.
- Close visual acuity is required to perform activities including, but not limited to, preparing and analyzing data and figures, transcribing, viewing a computer terminal, and/or extensive reading.
- Regularly required to communicate verbally with employees, clients, and vendors.
Meet Your Recruiter
Kyle Webb
Recruiter
Since joining Marquee Staffing in 2022, Kyle has played an integral role in supporting recruitment efforts across a diverse range of industries, including accounting, finance, procurement, manufacturing, design, and IT. He is passionate about connecting the right talent with the right opportunities and is skilled in understanding both client expectations and candidate goals.
Kyle takes a thoughtful, people-first approach—carefully assessing each applicant’s skill set and career aspirations to ensure the best possible fit. He prides himself on helping candidates take the next step in their career journey while meeting the evolving needs of Marquee’s clients.
Before launching his career in recruiting, Kyle spent six years in the service industry as a barista and waiter, where he developed his strong communication and interpersonal skills. He holds a Bachelor's degree in Psychology from California State University, Long Beach.
Outside of work, Kyle enjoys playing card games and building model kits.