Compliance Coordinator

Vista, CA 92081

Employment Type: Contract Industry: Administrative Support Job Number: 18401

Job Description

Great Company in Vista seeking to hire a Compliance Coordinator! 

To perform this job successfully, you must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required, but do not define all job functions that may need to be performed. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

  • Prepare renewal and inspection documentation for regulatory and third-party certification company-wide audits, and registrations, and support inspections.
  • Review raw material documentation for ongoing compliance, compliance in new markets, against new and emerging regulations, or in support of new product launches.
  • Research current, new, and emerging local, national, and international regulations that may impact our manufacturing facility, formulations, claims or packaging compliance; synthesize into succinct memos for the Global Regulatory Compliance Manager.
  • Project manage evaluation of packaging materials, communicate outstanding needs and internal approvals to appropriate lead or working group.
  • Participate in internal working groups to ensure ongoing compliance of raw and packaging materials (e.g. New Raw Material Evaluation, etc.)
  • Assist in addressing domestic and international compliance and registration needs.
  • Help organize, create, and prepare submissions to certifiers or regulatory bodies in support of new product development or new market opportunities internationally.
  • Support compliance and validation process of claims.
  • Complete timely preparation of documents required for regulatory submissions and for international dossiers/technical files required for other international product registration files as required. e.g., FDA, California Department of Public Heath (CPDH), Cosmetics Supervision and Administration Regulation (CSAR), Korean Food & Drug Administration (KFDA), etc.
  • Maintain and support development of internal claims and regulatory databases (e.g., packaging material restriction list to ensure safety and compliance to global regulations, VEEVA, etc.)
  • Other duties as assigned within job scope.

This role interacts closely with the Operational Sustainability and Innovation (OSI) department, Regulatory & Compliance Team, Quality Team, Packaging and Print Production team, Research & Development Team, Production and Operations Administration teams, Sales & International Marketing teams, and Customer Experience.

  • Bachelor’s degree in Food Science, Business, Biological Sciences, or similar technical field. 
  • 3 years’ experience in a quality, regulatory or compliance role within food or personal care manufacturing environment.
  • 3 years’ experience with third-party certification standards and external/internal auditing.

Any combination of education and work experience that would be equivalent to the stated minimum requirements would qualify for consideration of this position.

  • Knowledge: Familiarity with FDA regulations, European Union cosmetic regulations, the Association of Southeast Asian Nations (ASEAN) cosmetic regulations, organic and/or ISO standards and systems. An interest in the regulatory framework of local, national, and regional markets.
  • Attitude: Confident, positive, enthusiastic, flexible, & passionate.
  • Communication: Excellent, adaptive, creative, and concise verbal and written communicator in meeting spaces, over the phone, and through e-mail; polite, professional, patient, and diplomatic in navigating inquiries; strong grammar skills.
  • Confidentiality: Maintains a high degree of confidentiality over all matters in the course of business operations including customer and employee information and exercise good judgment and discretion in handling and disseminating information.
  • Critical Thinking: Ability to reason and analyze, to set and adhere to a timeline, and to solve problems accurately and independently.
  • Initiative: Responds promptly to requests, works quickly, accurately, and independently; effectively executes strategies, identifies upcoming needs and potential risks; proactively manages tasks, meets challenges with resourcefulness, and presents ideas and information in a manner that moves the team forward.
  • Organization: Exceptional proficiency in tracking deliverables, tasks, and project deadlines; juggling competing priorities; and multi-tasking efficiently.
  • Respect: Consciously learns from and celebrates differences among identities while recognizing commonalities and shared experiences; practices inclusive language and promotes acceptance, safety, respect, inclusion, and value of individuals within the workplace, (and those with whom you interact on behalf of the organization); is aware of all forms of bias, prejudice, and discrimination, and works to eliminate personal vestiges of racism, homophobia and sexism in thought, action, and word. (Promptly report incidents of bias, prejudice and bigotry to the Human Resources Department or any member of the Executive Team.)
  • Teamwork: Exhibits objectivity and openness to others’ views, contributes to building a positive team spirit, and is able to work within a team to achieve a shared goal in an effective way.
  • Technical Proficiency: Knowledge of Microsoft Office Programs (Word, PowerPoint, Excel, and Outlook.)
location: Vista Ca.
Pay $28.78/hr DOE

Meet Your Recruiter

Yolanda Fierro
Senior Recruiter

With over 20 years of recruiting and human resources experience, Yolanda possess a specialization in the talent acquisition space.

She has spent most of her career in the staffing industry. Yolanda prides herself in having the right experience allowing her to fill roles for both invasive searches as well as emergency placements.

She strives to ensure that our clients staffing needs are being met while searching for the best talent.

In Yolanda’s free time, she enjoys spending time with family and friends.

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