Receptionist
295 Hill Street San Marcos, CA 92078 US
Job Description
Position Summary
We are seeking a professional and organized Receptionist / Office Administrator to manage front desk operations and provide administrative support across multiple departments. This role is client-facing and plays a key part in creating a welcoming office environment while ensuring smooth daily operations.
Key Responsibilities Front Desk & Visitor Management
-
Greet and assist all visitors and employees at the front desk
-
Ensure the Visitor iPad is powered on daily and SwipedOn is active
-
Require all visitors to sign in and out
-
Answer incoming phone calls and route calls appropriately
-
Assist walk-up inquiries and general requests
-
Prepare coffee each morning
-
Maintain a clean, organized, and fully stocked kitchen
-
Ensure conference rooms are clean, organized, and properly stocked
-
Keep supply closets stocked and organized
-
Assign and manage employee lockers and parking spaces
-
Check, sort, and distribute mail daily
-
Run work-related errands as needed
-
Manage trade show supplies and company swag
-
Coordinate shipping of trade show materials to events and arrange return shipments
-
Research potential new trade shows and events
-
Assist with event planning in coordination with Iris
-
Manage company work shirts, hoodies, and office polos
-
Track and organize vendor, employee, and apparel files
-
Enter new vendors into the system
-
Process Accounts Payable from multiple sources, including email, mail, Uline, FedEx, and FedEx Freight
-
Prepare and send checks; file bills appropriately
-
Maintain organized vendor and employee files
-
Assist with state tax return documentation as needed
Qualifications
-
Professional appearance and demeanor (client-facing role)
-
Strong verbal and written communication skills
-
Excellent organizational skills and attention to detail
-
Ability to multitask and prioritize in a fast-paced office environment
-
Proficiency with basic office technology and systems
-
Reliable, proactive, and team-oriented
Schedule & Pay
-
Schedule: 7:30am-4:00pm
-
Pay Rate: $19-$20
Meet Your Recruiter
Jennifer Lyons
Senior Recruiter & Payroll Specialist
Jenni comes to Marquee Staffing with an extensive background in accounting and business administration. Her primary focus as a talent coordinator is to ensure the inner workings of the office run smoothly and efficiently. Jenni takes pride in providing top-notch assistance to our clientele and is adept at multitasking. For instance, when it comes to the demands of processing payroll and accounts receivable as well as miscellaneous duties pertaining human resources, she handles it all with finesse.
In Jenni’s spare time, she enjoys cheering on her son at his football games. You can also find Jenni headed to a cross fit or a boot camp class, shopping or spending time with family and friends.