Executive Assistant
2 Venture Irvine, MN 92618 US
Job Description
Job Title: Executive Assistant (Temporary 30 Days, LOA)
Location: Remote ( Los Angeles or Orange County)
Reports to: Chief Executive Officer
Employment Type: Temporary, Full-Time (possibility for long term opportunity)
Availability: Day and Evening Hours Required (As needed); Occasional Weekends
Job Description
As a Temporary Executive Assistant supporting the CEO, you will play a key role in ensuring the smooth and efficient operation of daily executive functions. This role requires a highly organized, proactive professional with the ability to manage competing priorities and support a fast-paced, mission-driven healthcare organization.
Key Responsibilities
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Manage executive calendars by scheduling meetings, appointments, and conference calls
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Prioritize conflicting schedules and ensure timely reminders
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Arrange complex domestic travel itineraries, including flights, accommodations, and ground transportation
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Ensure cost-effective and seamless travel experiences
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Serve as the primary point of contact for internal and external stakeholders
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Screen and direct phone calls, emails, and other correspondence appropriately
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Prepare agendas, materials, and presentations for meetings
- Coordinate meeting logistics including room setup, catering, and technology needs
- Maintain organized electronic and physical files
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Ensure accuracy, confidentiality, and easy retrieval of documents
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Draft correspondence, manage expense reports, process invoices
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Assist with various ad-hoc projects assigned by the executives
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Conduct research, gather data, and compile reports to support strategic planning and decision-making
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Build and maintain strong relationships with internal teams, vendors, and external partners
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Handle sensitive and confidential information with discretion in accordance with company policies
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Identify inefficiencies in administrative processes and suggest improvements
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Perform additional tasks as assigned
Candidate Profile
Additional Information-
Highly professional, polished, and discreet
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Exceptional organizational and time management skills
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Confident in representing the CEO at both internal and external engagements
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Strong written and verbal communication skills
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Experienced in managing complex calendars and high-level meeting coordination
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Skilled in booking national travel and overseeing logistics
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Calm under pressure with a proactive, solutions-oriented mindset
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Tech-savvy and proficient in tools like Zoom, Microsoft Teams, Outlook, etc.
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Understands the fast-paced environment of a growing, mission-driven health organization
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Flexible, dependable, and available for in-person work when required
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Equipment Provided: A company laptop will be issued
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?Schedule:
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Regular hours: 8:00 AM – 5:00 PM PST
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Must be available on-call outside of standard hours
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Primary Objective During Coverage:
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Book travel, hotels, and car rentals
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Track and report expenses as needed
Meet Your Recruiter
Alexis Cabero
Branch Manager
As Branch Manager, Alexis Cabero focuses on identifying talent for a variety of industries including medical devices, administrative support, customer service, engineering, and human resources. Graduating from The University of California, Irvine with a B.A. in Arts and Digital Media, Alexis’ recruiting career began in 2014 while staffing for assisted living facilities, where she matched passionate healthcare professionals to provide personal non-medical care for home care clients. Alexis is passionate about helping others recognize their potential, and does so by using a thorough discovery process with her candidates to better understand what areas they excel in and providing opportunities exclusive to Marquee Staffing.
While out of office, Alexis enjoys spending her free time with family and her six dogs.