Accounts Payable Specialist - Part Time
Job Description
We are seeking a detail-oriented and highly organized Accounts Payables professional to join our dynamic accounting team on a contractual basis. This role is instrumental in ensuring the smooth processing of vendor invoices, maintaining accurate records, and supporting the company's financial operations during high-volume periods.
Job Type: Contract, Part Time
Schedule: 20-30 hours per week
Key Responsibilities:
- Invoice Processing: Accurately process a high volume of vendor invoices, ensuring proper coding, purchase order (PO) matching, and timely approvals to meet processing deadlines.
- Vendor Management: Validate and update vendor information, including banking details, and support internal controls to ensure secure and compliant payment setups.
- Payment Coordination: Prepare weekly payment runs, assist with payment scheduling, and coordinate with vendors to resolve invoice discrepancies promptly.
- Account Reconciliation: Reconcile vendor statements regularly, identify and resolve discrepancies, and collaborate with internal teams and vendors to ensure accurate records.
- Month-End Support: Maintain AP aging schedules, assist with accrual entries, and support general ledger reconciliations during month-end closing activities.
- General Accounting Assistance: Contribute to balance sheet reconciliations, journal entries, and document organization to facilitate audit and compliance activities.
- Reporting & Data Management: Maintain and improve Excel-based tracking tools, reports, and reconciliations to support ongoing financial analysis and reporting.
Qualifications:
- Proven experience in accounts payable processing, preferably in a fast-paced environment.
- Strong proficiency in Excel, including pivot tables, formulas, and data analysis tools.
- Excellent attention to detail, organization, and time management skills.
- Ability to work independently, prioritize tasks, and handle high transaction volumes efficiently.
- Effective communicator, capable of liaising confidently with internal teams and external vendors.
- Knowledge of basic accounting principles, month-end close procedures, and reconciliation practices.
Benefits & Growth Opportunities:
- Opportunity to enhance your accounting skillset in a fast-evolving environment.
- Exposure to full-cycle accounts payable and broader accounting functions.
- Potential for contract extension or internal advancement based on performance.
- Collaborative team environment that values attention to detail and initiative.
Meet Your Recruiter
Monica Kanini
Recruiter
As a Talent Acquisition Specialist, Monica is passionate about building meaningful relationships and delivering exceptional customer service to both clients and candidates. She is committed to creating positive hiring experiences while fostering a collaborative, team-oriented environment. Monica takes pride in understanding the unique needs of each client and connecting them with qualified talent that supports their business goals.
A graduate of Chapman University with a Master of Business Administration and a Bachelor's degree in International Studies from United States International University, Monica brings a diverse perspective and strong business acumen to her role. She is driven by curiosity, enjoys learning from the people she meets, and is committed to continuous personal and professional growth. Monica is also an advocate for workplace well-being and believes that healthy, supportive work environments lead to stronger teams and better outcomes
Outside of work, Monica enjoys maintaining a balanced lifestyle by spending time with friends, taking weekend road trips, practicing yoga, running, and prioritizing her overall well-being. She is also the author of a self-help course focused on personal growth and resilience, inspired by her passion for helping others overcome life's challenges. When she's not staying active, she enjoys unwinding with a good book or treating herself to a relaxing spa day.