Accounting Specialist & Admin Assistant
1307 Walnut Street Ramona, CA 92065 US
Job Description
Company Culture:
- Dynamic office that focuses on collaboration and innovation.
- Encourage discussion and ideas that will benefit the entire team.
- Take the initiative, be a self-starter, be proactive in assisting the management team, and likes to have fun while at the office!
- Driven, thick-skinned, proactive, great communication, patient, willingness to grow
Responsibilities: (list is not comprehensive and priorities will change on a day-to-day basis):
- Process vendor and customer invoices, transactions, and expenses
- Assist the Controller with various accounting tasks
- Handle both Accounts Payable and Accounts Receivable duties, including:
- Accurate data entry for vendor and customer invoices/payments (10 key proficiency)
- Reconciliation of vendor and customer accounts
- Requesting vendor invoices as necessary (not collections)
- Assist with processing customer and vendor payments
- Create and maintain electronic job folders, manage hard copy file folders, and maintain organized records.
- Assist with the preparation of weekly timecards, prevailing wage, certified payroll and other compliance requirements as needed
- Send billing correspondence when required
- Maintain optimal level of positivity in the office
- Always Have a positive mental attitude.
Skills and Qualifications:
- Proficiency in data entry and 10-key
- Proficiency in QuickBooks REQUIRED***
- Accounts Payable/Accounts Receivable
** “Certified Payroll” - referring to detailed payroll reports submitted on government-funded projects. Verifying employees are being paid the required prevailing wage.
- Ability to adjust to new software quickly
- Detail-oriented with the ability to manage multiple tasks simultaneously
- Excellent verbal and written communication skills
- Excellent time management and organizational abilities
- Ability to work independently, accurately, and resourcefully, yet intuitively know when and how to inform, verify, collaborate, and escalate.
- Ability to maintain confidentiality.
- Integrity and transparency in all tasks and interactions are essential
Meet Your Recruiter
Andrew Dion
Sr. Engineering-Technical Recruiter
As an Executive Recruiter/ Military Liaison Andrew, a graduate of Rose-Hulman Institute of Technology with a B.S. in Civil Engineering, specializes in identifying talent across Engineering, Computer Science, Administration, and other technical functions. Coming from a military family, Andrew serves as a Military Liaison, partnering with veterans to market their skills, navigate interviews, salary negotiations, and transition confidently into the civilian workforce. He is responsible for outreach to our community partners such as Workshop for Warriors and SDMAC.
As an Executive Recruiter, he is focused on mastering the full recruiting life cycle and building technical fluency across multiple disciplines while building strong relationships with local businesses to meet hiring needs and organizational goals.
Outside of work, he enjoys snowboarding, finding hidden beach spots, and spending time with his family (including his cat, Katsu). He is also a Fiji brother in the Rho Phi chapter of Phi Gamma Delta.