AR Coordinator
15353 Barranca Pkwy Irvine, CA 92618 US
Job Description
Job Title: Accounts Receivable (AR) Coordinator
Location: [Insert Location]
Schedule: Full-Time | Monday–Friday, 8:00 a.m. – 5:00 p.m.
Position Overview
The AR Coordinator is responsible for managing billing and receivables functions to ensure timely cash flow and accurate customer accounts. This role supports the Finance Department through invoice processing, payment tracking, and collections, while upholding company policies and customer service standards.
Key Responsibilities Accounts Receivable Operations
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Review equipment orders for accuracy and release credit holds based on approval thresholds.
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Post cash receipts, issue credit memos, and prepare manual invoices as needed.
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Create and maintain customer accounts, applying correct tax codes.
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Manage high-value orders ($10,000+) and track collection status.
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Submit government invoices through designated vendor portals.
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Submit uncollectible accounts to collections and maintain follow-up records.
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Prepare refund requests per company procedures.
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Respond to client inquiries professionally and promptly.
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Collaborate with sales teams on billing and collection issues.
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Maintain positive client relationships and protect the company’s reputation.
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Ensure confidentiality of financial and customer data.
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Maintain clean, accurate AR records and customer files.
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Complete special projects and other tasks as assigned.
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Stay updated on accounting practices and software tools.
Qualifications
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1+ years of accounts receivable experience (SAP preferred).
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Education or equivalent experience in accounting or finance.
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Strong attention to detail and organizational skills.
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Proficiency with accounting systems and spreadsheets.
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Excellent communication skills (written and verbal).
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Ability to work independently and as part of a team.
Meet Your Recruiter
Alexis Cabero
Branch Manager
As Branch Manager, Alexis Cabero oversees recruiting efforts across all divisions while spearheading the Legal and Healthcare divisions. She leads a team of recruiters and drives talent strategies that support a wide range of business needs. Alexis specializes in identifying top-tier professionals in accounting & finance, legal support, medical devices, administrative operations, customer service, engineering, and human resources.
A graduate of the University of California, Irvine with a B.A. in Arts and Digital Media, Alexis began her recruiting career in 2014 staffing assisted living facilities—matching compassionate healthcare professionals with clients who needed dedicated, non-medical personal care. Her experience has since expanded into high-volume recruiting, professional staffing, and niche talent acquisition, placing candidates in roles such as Staff Accountants, AP/AR Specialists, Payroll professionals, Legal Assistants, Paralegals, and other essential positions.
Alexis is passionate about helping individuals recognize and reach their full potential. She takes a consultative, personalized approach with every candidate, using a thorough discovery process to understand their strengths and align them with meaningful opportunities exclusive to Marquee Staffing.